Erasmus +

The ERASMUS+ programme focuses on higher education, co-operation between higher education institutions, professional education at university level and cooperation between higher education institutions and businesses. It is the most common form of international mobility and can be attended by both academics and technical and admin staff.

University staff can only stay in the countries enrolled in the programme, i.e. outside the Czech Republic. The following countries are currently participating in the ERASMUS+ programme:

EU member states: Belgium, Bulgaria, Croatia, Czech Republic, Denmark, Estonia, Finland, France, Ireland, Italy, Cyprus, Lithuania, Latvia, Luxembourg, Hungary, Malta, Germany, Netherlands, Poland, Portugal, Austria, Romania, Greece, Slovakia, Slovenia, Spain, Sweden, United Kingdom
EEA countries: Iceland, Liechtenstein, Norway
Candidate countries: Turkey, Macedonia

Mobility rules: Lecturer mobility (Academic staff only)

The foreign host university must hold the Erasmus Charter for Higher Education, which authorises it to participate in the ERASMUS+ programme
A bilateral cooperation agreement must be concluded between the University of Economics and the host university within the framework of the ERASMUS+ programme
The duration of the lecture mobility must be from 2 days to 2 months
- Academics from the Prague University of Economics and Business may attend a maximum of 14 days; longer mobility must be resolved by the faculty in order to secure other sources of funding
The minimum number of lectures is 8 per week or less
- In the case of mobility longer than a week, the number of lectures is determined per day according to this formula: (8 / 5) x number of extra days

Mobility rules: Training (for all employees)

Training must take place in the country of the ERASMUS+ programme
Training does not need to be supported by an inter-institutional agreement as the trip can take place on the basis of an approved Staff Mobility for Training – Mobility Agreement
Training duration: From 2 days to 2 months
- The employees of the Prague University of Economics and Business can attend week-long training; longer participation must be resolved by the faculty.
A legitimate activity is any form of training in order to increase qualification – participation in international staff weeks, job shadowing, language courses, etc.

Mobility funding

Mobility funding from the ERASMUS+ programme is unconditionally linked to an approved lecture programme or training (Staff Mobility for Training – Mobility Agreement) and a concluded participation agreement for staff mobility. Mobility cannot be funded without these documents!

The actual funding from ERASMUS+ resources consists of two components:

Financial support for travel costs – includes all costs for all forms of transport used for the trip from the starting point to the destination and back.
- The amount is based on the calculation of the travelling distance in kilometres between the starting point and final destination, which is determined using the European Commission’s Distance Calculator.
- The maximum amount of support for a specific distance is determined here
Financial support toward accommodation costs – includes the cost of accommodation, meals, local transport during the stay, travel insurance and any cancellation fees
- Financial support is provided for days that are confirmed by a foreign university in the Confirmation of Teaching/Training Assignment document
  - One day can be added to the total duration of mobility for the travel preceding the first day and/or one day of travel following the day of activity abroad (the financial support also applies to these days)
- The amount of support for the 2018/2019 academic year is based on the inclusion of the country in the cost group as shown here.

The ERASMUS+ grant is provided on the basis of actually incurred costs, which are listed on the completion statement up to the maximum amount of the grant that the participant can calculate by adding the travel costs to the costs of the stay. Experience shows that the maximum amount of support (grant) is not particularly generous so it is desirable to plan the trip long in advance in order to, for example, book plane tickets and accommodation during a period when a lower price can be expected than in the case of a “last minute” purchase. In the event of exceeding the limits, the participant will be expected to find other sources of funding from which the excess can be paid (for example, department resources, projects, faculty management). The grant cannot be used to cover spending money.

Organising your trip

1. Before leaving

The first step is to contact the foreign university and ensure a preliminary promise of acceptance from them. It is usually better to directly contact the representative of the relevant faculty/department, a specific employee and negotiate the basic parameters of the mobility programme with this person.As mentioned above, you can go to any university in the ERASMUS Programme Countries that is eligible to participate in ERASMUS +. For basic orientation, you can use the list of partner universities of the University of Economics in the region of Europe, which is available on the IO website. It is also possible to go to a university that is not a partner university of the Prague University of Economics and Business. However, a partnership does not automatically mean that there is an employment mobility agreement between the Prague University of Economics and Business and the University. Partner universities for student exchange are mentioned in the list.
The second step is to verify the existence of a bilateral agreement between the Prague University of Economics and Business and a foreign university based on which mobility is possible (not a condition for training). If no contract exists, you can request its inclusion through the Vice-Dean for Development and External Relations (administered by the IO). However, please bear in mind that this process will take some time (usually about one month).
The third step is the formal approval of the mobility programme based on the completed form for Staff Mobility for Teaching/Training – Mobility Agreement. Both the host institution and the sending institution must agree to the programme. The signed form must be sent to the Vice-Dean for Development and External Relations for approval on behalf of the FM before passing it to the IO.
The next step is to complete and approve the foreign business trip travel form. This document must also be sent to the Vice-Dean for Development and External Relations, who will forward it to the IO.
1. The funding code is UP 601029 (approved by the Dean of the Faculty). After your return, the costs will be recharged to funding code UP 903511.
The last step of the preparatory phase is to complete the ERASMUS contract, which is prepared by the IO, and the participant will be invited to sign it.

2. During mobility

It is necessary to have the Confirmation of Teaching/Training Assignment form confirmed during mobility (usually by the Head of the Foreign Relations Department). This confirmation is decisive for the calculation of mobility funding.

3. After mobility

After returning from abroad, the employee is to forward the confirmed document of Confirmation of Teaching/Training Assignment to the Vice-Dean for Development and External Relations, who will forward it to the IO.
The next step is billing the mobility.
The final step is to complete the feedback form. These are the two feedback documents:
1. official ERASMUS + feedback; the request to complete the feedback is made after your return to your e-mail address with a unique link to the Mobility Tool app (please note that this can often fall into your junk mail);
2. unofficial feedback for the faculty in the form of a mobility programme report.